Rules and Regulations

Saint Louis Watercolor Society’s Rules and Regulations for Exhibits

  1. Who can enter a painting?
  • Annual Juried Exhibit is open to nonmembers.
  • Signature Member Exhibit is for Signature Members only.
  • All other exhibits are for members only; treasurer’s record is used to determine who is member in good standing.

NOTE: You may join at any time. If joining at receiving for exhibits, get form at stlws.org and bring completed form with $35. Memberships expire the following June 30; no prorated dues.

2. Which paintings are accepted?

  • Original works only. No copies or work done under instruction or from copyrighted photos/artwork; no prints from originals, giclee prints, digital reproductions, and computer art.
  • Paintings must be completed within the last three years to qualify for Annual Juried Exhibit and “Big Splash” (annual membership awards exhibit).
  • Paintings must be executed in water media on paper (organic or synthetic paper, no canvas). “Water media” includes, but is not limited to: watercolor, gouache, acrylic, tempera, and casein. No water based oils. No animal parts may be used in any painting. Mixed media paintings must be 80% or more water-based.
  • Not eligible: any painting which was accepted in a previous STLWS juried exhibit or which has received an STLWS award, including honorable mention, in any previous exhibit.
  • Call for art will indicate if works featuring the nude figure are excluded.
  • In Signature Member Exhibit the artist may enter any original water media painting; it does not have to be completed in the last three years, it may have been accepted in a previous juried show and won a STLWS award.
  1. How many paintings can be entered? What fees?
  • “Big Splash” (1 entry per member; entry fee of $15).
  • Annual Juried Exhibit accepts 2 entries per artist. (For members: $15 for 1 entry; $25 for 2 entries. For nonmembers: $65 for 1 entry; $75 for 2 entries for nonmembers)
  • Signature Member Exhibit (one framed painting with an entry fee of $15 and up to 3 additional pieces of matted artwork for a bin sale at the gallery with no additional entry fee).
  • Diptychs and triptychs in one frame will be considered 1 entry for entry fee and judging purposes. If in separate frames, for entry fee and judging purposes they are considered separate paintings.
  1. What are the framing requirements?
  • Paintings must be securely and appropriately framed with a white mat and under unscratched acrylic/Plexiglas or glass.  Under mats are allowed but any colored under mats shall be limited to a ¼” wide reveal.
  • Paintings which are floated on mat board with some mat border showing are acceptable.
  • No saw tooth hangers.
  • Screw eyes or D rings and wire, adequate for hanging weight, are required.
  • Maximum framed dimensions on the longest side shall not exceed: 32”, plus or minus 1/4”, for all exhibitions except the Signature Member Exhibit. For Signature Member Exhibit: full sheet artwork is allowed; bin sale artwork must be matted and encased in a plastic sleeve, no larger than 16” by 20” with mat.
  • All artwork must have the name of the artist, title of the artwork and price on the back.
  • The exhibition committee may disallow work not appropriately matted and framed.
  • Paintings in CJ Muggs exhibit are not subject to any maximum framed dimensions, but each must have acrylic/Plexiglas glazing.
  1. What about receiving and retrieval?
  • At the time of entry registration forms must be printed and completely filled out in duplicate.
  • The exhibition committee has the sole authority to accept, place and hang entries; actions of the exhibit committee shall be considered final.
  • Each artist must adhere to the specified times for receiving and retrieval; paintings cannot be hung after, or removed before, specified times.
  • All accepted work must remain installed until the designated retrieval time. This applies to all STLWS shows, except CJ Muggs where sold paintings may be replaced with a comparable painting, and the Annual Juried Exhibit where the gallery may remove sold artwork when the buyer lives out of town.
  • STLWS is not responsible for damaged or stolen artwork.
  1. What about sales and commissions?
  • Artwork in the Annual Juried Exhibit, “Big Splash,” and Signature Member Exhibit and bin sales must be for sale.
  • Commissions are announced prior to the shows.
  • At other venues than Annual Juried, “Big Splash,” and Signature Member exhibits, unless otherwise stated, STLWS reserves the right to collect a 25% commission.
  • At CJ Muggs there is no commission on sales.

                                                                Revised January 14, 2020